Conflict of Interest Registry

The Municipal Conflict of Interest Act requires all municipalities to establish and maintain a registry of all declarations made by members of Council under the Act. The registry must include the original written declaration provided by the member of Council and must be available to the public.

The following is a registry of written disclosures of interest as of March 1, 2019:

Member of Council

Meeting Date

Body

Item 

Nature of Declaration / Declaration Form

Councillor Foster April 2, 2019 Corporate Services Committee Item 1  He is a Member of the St. Jude Parish. (pdf)
Councillor Foster April 23, 2019 Regular Meeting of Council Item G2 Secretary of the Espanola Lions Club (pdf)
Councillor Foster November 5, 2019 Corporate Services Committee Item D2 He is a Member of the St. Jude Parish (pdf)
Councillor Van Alstine November 12, 2019 Special Meeting of Council Item 1 Personal interest in Item #1 proposed acquisition or disposition of land by the municipality or local board (pdf)
Councillor Foster December 10, 2019 Regular Meeting of Council Item L.8 Item is to appoint him as Deputy Mayor which receives a higher level of pay than ohter members of Council (pdf)
Councillor Van Alstine January 14, 2020 Regular Meeting of Council   Item to appoint Municipal Solicitor (pdf)

Integrity Commissioner

ROLE OF THE INTEGRITY COMMISSIONER

An Integrity Commissioner is an independent resource who reports to council and who is responsible for performing in an independent manner the functions assigned by the municipality with respect to:

1. The application of the code of conduct for members of council and members of local boards.
2. The application of any procedures, rules and policies of the municipality and local boards governing the ethical behaviour of members of council and of local boards.
3. The application of sections 5, 5.1 and 5.2 of the Municipal Conflict of Interest Act to members of council and of local boards.
4. Requests from members of council and of local boards for advice respecting their obligations under the code of conduct applicable to the member.
5. Requests from members of council and of local boards for advice respecting their obligations under a procedure, rule or policy of the municipality or of the local board, as the case may be, governing the ethical behaviour of members.
6. Requests from members of council and of local boards for advice respecting their obligations under the Municipal Conflict of Interest Act.
7. The provision of educational information to members of council, members of local boards, the municipality and the public about the municipality's codes of conduct for members of council and members of local boards and about the Municipal Conflict of Interest Act.

The Town of Espanola has appointed Mr. Robert Swayze as the Integrity Commissioner for the municipality and authorize him to conduct inquires upon complaint for rules governing ethical behaviour of members of Council as they pertain to the Municipal Conflict of Interest Act and Council//Board Code of Conduct.

The Integrity Commissioner’s responsibilities include:

-Conduct inquiries upon complaint for Municipal Conflict of Interest Act and Code of Conduct matters

-Provide advice to members of Council and local boards regarding their obligations under the code of conduct the Municipal Conflict of Interest Act

-Provide educational information to the public, the municipality and members of Council and local boards about the Code of Conduct and Municipal Conflict of Interest Act

The duties and responsibilities of the Integrity Commissioner are further detailed in Section 223 of the Municipal Act, 2001.  It is the responsibility of the Integrity Commissioner to report directly to County Council.

COMPLAINT/APPLICATION PROCESS
 
 A complaint that a member has contravened the Code may be initiated by any person, any Member of Council, or by Council as follows:

(a) a complaint shall be made in writing and shall be sent directly to the Integrity Commissioner by mail, e-mail, fax or courier;
(b) a complaint must be signed and dated by the complainant who shall be an identifiable individual (complaints may not be submitted by any group, organization or corporation);
(c) a complaint shall include:

(i)   an explanation, with specific reference to sections of the Code, as to why the issue raised is alleged to be a contravention of the Code;
(ii)   any evidence in support of the allegation; and
(iii)   any witnesses in support of the allegation must be identified.

Robert J. Swayze
Barrister & Solicitor
20736 Mississauga Road
Caledon, ON
L7K 1M7
Tele: 519 942 0070
Fax:   519 942 1233
E-Mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

INTEGRITY COMMISSIONER REPORTS

Should there be a complaint lodged and it is investigated, the report will be listed below.  An annual report from the Integrity Commissioner will be listed here as well.

Reports prior to March 1, 2019 

Report of Integrity Commissioner July 12, 2018 - Code of Conduct Breach by Councillors (pdf)

 

For addtional information contact the Municipal Office via phone at (705) 869-1540 or email This email address is being protected from spambots. You need JavaScript enabled to view it..

 
 

Agendas - Minutes - Streams

 

The Town of Espanola is pleased to offer streaming of Council Meetings. Please note that recorded meetings are provided as a convenience to our community. Municipalities are not required to record meetings and post for the Public. However, we recognize that offering a webcast and video recording can make Council Meetings more accessible to interested residents. At times, we may experience technical difficulties. We will do our best to address them immediately, but video, audio, and recording systems may malfunction. When they do, we are not able to provide an alternative video or feed. The best way to be guaranteed to hear all council discussion is to attend meetings in person.

Regular and Special Council Meetings with the exception of "In Camera" Meetings will be live-streamed.  Check the calendar below for the Council and Committee Meeting schedule.  To watch a meeting live click on the meeting in the calendar and wait for the meeting to begin.  No worries if you have missed a live stream, recordings are published in the calendar below after the meeting.

If you have any questions about the streaming or recording of council meetings, contact the Town Clerk.

To find archived meetings visit our Youtube page, Streamed Council Meetings

Town of Espanola Live Stream Protocol (pdf)

Agendas, Minutes and Streamed Council Meetings as of January 2020

As a result of the Federal and Provincial directives to practice social distancing, all regularly scheduled Council and Board & Committee meetings have been cancelled until further notice. Council will be holding weekly special meetings via video conferencing effective May 19, 2020. Agendas for these meetings will be posted as per the Procedural Bylaw. When the municipality resumes all regular scheduled meetings, the agendas will be posted to their corresponding dates in the calendar below.

Due to technical issues on Tuesday, May 26th and Tuesday, June 2, 2020 the recording of the Council Meeting could only be posted to Youtube for viewing.  Click on the following to access the Meeting Stream: 
May 26th, 2020 Council meeting
June 2nd, 2020 Council meeting


Council / Committee Meetings

Regular Council Meetings are held on the second and fourth Tuesday of each month at 7:00pm at the Municipal Office in Council Chambers, 2nd Floor, 100 Tudhope Street.

Corporate Services Committee Meetings are held the first Tuesday of each month at 4:00pm at the Municipal Office in the Main Level Boardroom 100 Tudhope Street.

Community Services Committee Meetings are held the third Tuesday of each month at 4:00pm at the Municipal Office in the Main Level Boardroom 100 Tudhope Street.

Police Service Board Meetings are held on the third Thursday of each month at 5:00pm in the Main Level Boardroom at the Municipal Office, 100 Tudhope Street.

Library Board Meetings are held on the second Wednesday of each month at 2:00pm in the Library Boardroom.

Ad Hoc/Special Purpose Committee/Others:

Recreation and Culture Advisory Committee Meetings are held on the second Monday of each month at 6:30pm in the Library Boardroom

The Inaugural Splash Pad Sub-Committee Meeting will be held Wednesday, April 8th, 2020 at 6:30pm.

Committee of Adjustment -As Required

View the Procedural Bylaw for the Terms of Reference for each Committee.

The public is welcome to attend Council and Committee meetings.

Mayor and Council

web JillBeerMayor
Mayor Jill Beer
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web RayDufourCouncillor
Councillor Ray Dufour
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web KenDuplessisCouncillor 
Councillor Ken Duplessis
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web SandraHaydenCouncillor
Councillor Sandra Hayden
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web BillFosterDeputyMayor
Deputy Mayor Bill Foster
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web HeatherMalottCouncillor

Councillor Heather Malott
Contact Councillor Malott by phone at (705) 869-0438
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with any inquiries or to schedule a meeting. 
web MaureenVanAlstineCouncillor

Councillor Maureen Van Alstine
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